In reply to the note below my letter to the editor 20/8/10 response by Elizabeth Hughes - Communications manager at TCC to my letter.
It is correct that I was advised that I could view some records (including specific. documents I had requested) for Baypark at the offices of Council. I responded advising that I would have accompanying me a forensic accountant and solicitor. I offered that the professionals accompanying me would undertake to complete a confidentiality document if necessary.
The CEO advised me that I was but no other party would be allowed to attend and review the documents, I would only be allowed to view the documents for about one hour, no copies would be allowed nor notes could be taken.
However as there was approximately a four-inch pile of papers to review, a lot more than an hour is needed. When council signed up for this deal of Mayor Stuart Crosby & CEO Stephen Town.
The councillors of the day had only about an hour to go over the deal-all documents. Then the documents where taken back off them and some of those document where then destroyed.
A separate issue is that Baypark has paid very little in rates from 2000, I believe that Baypark has only ever paid 1/3 of the correct amount for sewerage and nothing in general rates (about a 80% + discount).
When I asked the CEO for all rate details and payments, I was advised in two letters by the CEO that I could not have that information under the pretexts that it is commercially sensitive, that is hard to understand as it is public money being given away ?
I also have a copy of a letter that the CEO Steven Town has signed that states some documents relating to the purchase of Baypark have been destroyed. So who is telling the truth Miss Hughes or Mr Town they both can't be right, this is the problem with Town Hall.
Cr Hayden Evans, Ohauiti.

The Sun asked TCC for a response:
'There are no lost papers or lost files. If Cr Evans wants to bring third parties to view the documents then the provisions of the Local Government Official Information and Meetings Act 1987 would apply and private/personal information (relating to Bob Clarkson and his commercial relationships) would have to be removed anyway. There are no time restrictions to review the due diligence file.
The rates remissions referred to are in accordance with Council's adopted rates remission policy and are applicable to any eligible entity. Cr Evans can read this policy on our website.”
Elizabeth Hughes.